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Annexure-2-Group-III

Channel of Submission

Channel of Submission
S.No. Class of cases with brief subject Level through which to be submitted to decision-making level Decision-making level
1. Task Force Recommendations and implementation thereof SSO/HOD(HRD) GC/Secretary Depending on the type of cases
2. ITESM SSO/HOD(HRD) GC/Secretary Depending on the type of cases
3. Bio-Informatics Survey SSO/Dir/HOD(HRD) GC/Secretary Depending on the type of cases
4. Computer to Schools SSO/HOD(HRD) GC/Secretary Depending on the type of cases
5. DOEACC Projects SSO/Dir/HOD(HRD) GC/Secretary Depending on the type of cases
6. Others matters relating to DOEACC Section/JD(Admn.)/HOD(HRD) GC/Secretary Depending on the type of cases
7. Other administrative matters of HRD Division Section/JD(Admn.) HOD(HRD)/GC Depending on the type of cases
8. Parliamentary matters Concerned Project Officer//HOD(HRD) GC Depending on the type of cases
9. ISEA Project EFC has approved PIU for implementation of the project but officers/staff are yet to be posted and therefore channel of submission in PIU will be intimated as soon as the manpower is made available.  
10. SMPD VLSI EFC has approved PIU for implementation of the project but officers/staff are yet to be posted and therefore channel of submission in PIU will be intimated as soon as the manpower is made available.  

G - Cases common to all Technical Groups in DIT :

Channel of Submission
S.No. Class of cases with brief subject Level through which to be submitted to decision-making level Decision-making level
1. Project related cases (Except pertaining to cases where powers are delegated to GCs) Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
2. Technology Transfer related cases Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
3. In-house Development related cases Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
4. Industrial Licensing related cases Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
5. Administrative matters SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
6. Financial matters SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G/GC/JS&FA Secretary
7. Forwarding of proposals for procurement to Genl. Admn. SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC
8. Forwarding of Parliamentary matters to Parl. Section SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC
9. Forwarding of VIP references to Genl. Coordination Section SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC
10. Documentation related cases SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC
11. Plan & Budget related matters SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC (P&C)
12. Council/Committees/Working Group related matters. SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
13. Seminars/Conferences/Foreign Delegation related matters. SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G/GC/JS&FA/ Secretary Minister
14. Electronics Exhibition related matters. SO or DD or Concerned Scientist C or D or E or F/ Scientist-G GC
15. Societies/PSUs related technical matters SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G/GC Secretary
16. Periodical incoming & outgoing returns. SO or DD/ Concerned Scientist C or D or E or F/ Scientist-G GC (Cases are shown to Secretary, if needed)
17. All matters relating to the Right to Information (RTI Act) APIO/GIO GC/Nodal Officer

H - Other common cases pertaining to Technical Divisions :

Channel of Submission
S.No. Class of cases with brief subject Level through which to be submitted to decision-making level Decision-making level
1. Sanction of Leave:
(i)Casual Leave upto five days (at a time) in r/o Team Leader/Scientist-G
Concerned Team Leader or Scientist-G Concerned GC
(ii)Casual Leave for more than five days(at a time),Earned Leave, & other kinds of leave of Team Leader/Scientist-G Concerned Team Leader or Scientist-G/GC Secretary
2. Grant of Over Time Allowance (OTA):
OTA in r/o personal staff attached to their respective Personal Offices on the basis of actual overtime put in but subject to 1/3rd of total monthly emoluments and other related economy measures/ instructions issued by the Government on the subject. Powers also to sanction OTA in r/o other staff posted in the support Sections under their respective Groups.
Concerned Team Leader or Scientist-G Concerned GC
3. Release of Funds:
Release of Funds within approved outlay of the Project with the concurrence of JS&FA, but subject to ensuring that all the conditions of release of grants-in-aids/ loan are fulfilled and progress of implementation of the said project is found satisfactory by them.
Concerned Team Leader or Scientist-G Concerned GC
4. Project Time Escalation:
4.1Escalation of Project Time/ duration upto one year in case where there is no cost over-run in the approved outlay of the Project and subject to recommendations of the Steering Committee/the Working Group.
Concerned Team Leader or Scientist-G Concerned GC
  4.2 However, Project time Escalation in such cases upto six months subject to the above stipulated conditions. Concerned Team Leader or Scientist-G Concerned GC
5. Project Cost Escalation:
Cost Escalation upto 10% of the approved project cost or Rupees five Lakhs (whichever is less) subject to recommendations of the Steering Committee/ the Working Group.
Concerned Team Leader or Scientist-G Concerned GC
6. New Projects(irrespective of cost) Concerned Team Leader or Scientist-G/GC Secretary

1. DELEGATION OF FINANCIAL POWER RULES, 1978

Channel of Submission
Sl. No. Rule No. Nature of Power Authority prescribed in the Rules Authority who will exercise the powers in DIT, Ministry of Communications & Information Technology Extent of power delegated Remarks
1 2 3 4 5 6 7
1.1 Rule 11 Continuation of temporary posts and conversion of temporary posts into permanent ones Ministry Head of the Department Full  
1.2 Rule 13 Contingent Expenditure Ministry Joint Secretary (Gen.Admn.) Recurring Non Recurring  
Full Full  
1.3 Rule 13 Write off of losses Ministry

Joint Secretary(Gen.Admn.).

Joint Director (Gen.Admn)

Above Rs. 10,000/- but below Rs.1 lakh.

Upto Rs. 10,000/-

 
1.4 Rule 14 Declaration of Head of Office Ministry Head of Department. Full powers so far as the main Department is concerned.  
1.5 Rule 20 Release of Grants & Loans in respect of approved projects Escalation

i) Project Time

ii)Project Cost

Ministry

Group Coordinator

Secretary

Addl.Secretary/Group Coordinator

Addl. Secretary / Group Coordinator

Upto Rs. 50 lakhs (within approved outlay).

Above Rs.50 lakhs

One Year (no cost over-run)

Ten percent of approved project cost or Rs.5 lakhs whichever is less.

As per instructions issued by the Competent Authority(Rs.10 lakhs with the concurrence of Deputy FA and above Rs.10 lakhs with the concurrence of JS&FA).

Subject to recommendations of the Steering Committee/Working Group.

Subject to recommendations of the Steering Committee/Working Group and concurrence of FA.

1.6

Rule 21

Indents, Contracts & purchase after a project has been approved by the competent authority

Ministry

Group Coordinator

Upto Rs.2 lakhs at a time.

D.G(STQC) will have powers upto Rs. 10 lakhs to sanction for acquiring machinery, equipment for ERTLs/ETDCs/Centres with the financial concurrence.

1.7

 

To place orders by ignoring the lowest quotation or on the basis of single quotation/ limited tender/orders for proprietary items.

 

i) Group Coordinator

Single tender = Rs. 10,000/-

Limited tender = Rs. 20,000/-

Proprietary purchase, Rs. 25,000/-

When the expenditure exceeds the limit indicated in Col. 6, but is under Rs. 5 lakhs on single/limited tender/proprietary items, the case should be referred to a Committee comprising the concerned GC of the General Branch and IFD, DIT. In case of difference of opinion, the case will be referred to Secretary
8 Rule 18 To incur expenditure on purchase of appliances/Execution of Civil Works/Electrical fittings, etc., on the basis of lowest quotations irrespective of the fact whether the expenditure \is of Capital/Revenue nature. Ministry Joint Secretary (Gen.Admn.) Below Rs. 1 Crore  

NOTE : (1) The powers delegated under DFPR will be exercised by the concerned authority in consultation with IFD/FA, DIT.

(2) All other cases will be submitted to the Secretary, Department of Information Technology for approval. Divisional Incharge will exercise similar powers in respect of attached/subordinate offices under them.

(3) Rule 13: "Contingent Expenditure" means all incidental and other expenditure including expenditure on stores which is incurred for the management of an office, for the working of the Technical Establishment such as laboratory, workshop, industrial installation, store depot, and the like but does not include any expenditure which has been specifically classified as falling under some other head of expenditure, such as "works", "stock", "tools and plants", etc. Remarks : No formal sanction to be issued in the name of the President in case of Recurring & Non-Recurring expenditure upto Rs.2000/- & Rs.5000/- respectively subject to an US is declared as Head of Office; otherwise Rs.1,000/- and Rs.5,000/- respectively in each case .

2. GENERAL FINANCIAL RULES, 1963

Channel of Submission
Sl. No. Rule No. Nature of Power Authority prescribed in the Rules Authority who will exercise the powers in DIT, Ministry of Communications & Information Technology Extent of power delegated Remarks
2.1 Rule 83 Investigation of Arrears Claims Ministry Head of Office Full  
2.2 Rule 124 Disposal of Obsolete / Unserviceable stores Ministry

Joint Secretary (Gen.Admn)

Joint Director (Gen.Admn)

Above Rs. 20,000/- but below Rs.1 lakhs (Book Value)

Upto Rs. 20,000/- (Book Value)

 
2.3 Rule 191

Advance for purchase of conveyance other than bicycle.

Advance for purchase of bicycle

Ministry

Ministry

Head of Personnel.

JD(Pers.)

Section Officer (Pers.)

Dy. Director(Pers.)

Heads of Attached & Subordinate Offices in r/o officials working under them .

Full powers.   Upto & incl. JD/Sci.'D' level

Full powers for Scooter Advance

Full Powers, including bicycle.

Full powers

Relaxation cases would have to be put up to next level viz. Secretary
2.4 Rule 235, 236,247,259 LTC, Pay, Festival Advance etc.  

Deputy. Director(Pers.)

Section Officer (Pers.)

Heads of Attached & Subordinate Offices.

LTC

Employees drawing pay of

Rs.5000/- and above

OTHER ADVANCES

Group A & B Officers

LTC

Employees drawing less than

Rs.5000/-

FESTIVAL

Full.

Pay Advances

Group C & D employees

Full Powers.

 
2.5

Rule 268

Advance of TA to non-officials

Ministry

Group Coordinator

Full Powers  

2.6

Rule 269

House Building Advance

Ministry

Head of Personnel.

 

Director (Pers.)/Jt.Dir(Pers)

 

iii) Dy. Dir. (Pers.)

 

Dy. Dir. concerned with administration of Attached/Subordinate Offices

 

Jt. Secretary/Sci. 'G' & above.

Director/Sci. 'F' (& equivalent) and below

upto Sci. 'B' ( & equivalent ) and Group B.

Group C & D

Group B, C and D

 

2.7

Rule 270

To fix the amount of security in case of Cashier

Ministry

Head of the Personnel Division

Full Powers  

2.8

Rule 275 & 276

Acceptance of Security and to determine the kind of security

Ministry

Head of the concerned Division

Full Powers  

2.9

Rule 277

Custody of Security and security Bonds

Ministry

Drawing & Disbursing Officer

Full Powers  

2.10

Rule 278

Security Deposit

Ministry

Head of the concerned Division

Full Powers  

2.11

Rule 280

Release of Security

Ministry

Head of the concerned Division

Full Powers  

 

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