- Remember always that Vigilance is the function of all employees having supervisory responsibility, not of Vigilance Department alone; as Vigilance is primarily a Management function.
- Do a periodical self-assessment or self-analysis of yourself as a public servant, a good citizen and a vigilant professional and also about what others think and talk of you.
- Maintain absolute integrity and devotion to duty.
- Always be firm in conviction and determination.
- Do consider everyone as honest and well meaning, unless proved otherwise.
- Remember always that corruption starts in a small way; it would thus be wise to nip the evil in the bud.
- Take prompt and firm action to bring the corrupt to book. This will enhance the moral health of the organization, give extra impetus to the honest and keep the corrupt few under constant pressure. Those on the fence will jump over to your side.
- Never be instrumental in building up a case against an employee.
- Never register a vigilance case under local pressures or pressure out of department including affinity, acquaintance etc.
- Never arrive at hasty or faulty conclusions.
- Never be swayed by preconceptions, pressures, surmises, and conjectures.
- Don't ask for any undue favor.
- Don't avail of any non-entitled facility even if offered.
- Develop an information channel for planning and conducting preventive checks so as to cover all the sensitive points and places of corruption within your department.
- Always verify authenticity of the specific allegation(s) from whatever source you may get. Be qualitative in the results of preventive checks and investigations. Mere statistics does not show your effectiveness.
- Pay surprise and frequent visits to the places visited by the public, it will give you a good feed back of the happenings.
- Plan and enforce regular inspections and surprise visits in order to detect pilferages, corruption and malpractices.
- Locate the sensitive spots within your area of work and make regular and surprise inspection of such spots and of personnel posted in these posts.
- Keep proper surveillance on persons working under you who are of doubtful integrity. Prescribe definite time limits for dealing with receipts, files etc., which should be strictly enforced.
- Never delay the decision and/or movement of files. Delay creates doubt and breeds corruption. Even innocent delays create suspicion in the minds of the people. Remember that the percentage of mistakes in quick decisions is no greater than in long drawn ones.
- Never do anything with a view to perpetrating revenge on any person to settle personal scores.
- Do not allow any one to form a clique on a particular seat. Keep on shifting/ transferring an employee from one seat to other within your department.
- Inter-Department transfers should also be undertaken. Don't allow anybody to be on one seat for more than three years, unless the employee is specially recruited for that job.
- Don't hesitate to seek help of the Vigilance Department on Vigilance matters, whenever needed. Believe that like you, it is also working for the good of the Company.
- Don't try to bypass any instructions from superior authority even in a circuitous way.Do'nt be extravagant in your habits.
- Ensure prompt observance of Conduct Rules relating to integrity covering
- -Statement of assets and acquisitions
- -Benami transactions
- -Employment of relatives in firms/organizations with which the Company has business dealings with.
Define the duties and responsibilities of each employee working under you, leaving no ambiguity in their roles.
While sponsoring a name for promotion, ensure that only an employee with integrity is cleared and issue a certificate recording your satisfaction in this regard.
Steps should be taken to prevent sale of information. Information not treated as secret , should be made freely available to the public/all concerned.
Develop an efficient machinery/system to deal promptly with complaints received about the areas and personnel under your supervision.
Be objective in collecting facts and evidence - oral and documentary, to sustain a misconduct.
Always be fair and impartial and without personal prejudices and influences while conducting an investigation.
- Don't hesitate to pinpoint and suggest improvement wherever you find cumbersome procedures, which may provide opportunities for corruption and mal-practices.
- Don't forget that corruption corrodes the good image of your Organization. Eliminate the same.
- Don't show slacking towards any infringement of rules and regulations of the Company. Take immediate preventive or punitive action, as the situation demands.
- Don't forget that your vigilance can help the company to plug pilferage, wastage of resources, leakage and other unproductive activities, and thus, lead it to achieve its goals, in the process.
- Don't be too close to any particular employee or junior otherwise, your impartiality can be questioned.
- Don't hesitate to take firm action when cases of lack of integrity come to notice.
- Don't forget to submit your own Property Returns in time.
- Always complete investigations with reasonable speed and in an objective manner in order to command confidence of the employees about the judicious working of the organization.
- Consider Vigilance Deptt. as a friend of the Organization and extend your whole-hearted cooperation.
- Remember that prevention is better than cure and prevention of corruption is better than the post-corruption hunt for the guilty. Therefore, for sensitizing the public about corruption, Chief Vigilance Commission (CVC) desires all Organizations under its purview to display a standard notice board at the reception of the office, containing the following message in English and in the vernacular languages :"Do not pay bribes. If anybody of this office asks for bribe or if you have any information on corruption in this office or if you are a victim of corruption in this office, you can complain to the Head of this Department or the Chief Vigilance Officer and the Central Vigilance Commission (Name, complete address and telephone numbers have also to be mentioned against each).
- Remember, problems start where vigilance ends.
- Don't ever forget that all decisions should be in the interest of the organization and taken on bonafide reasons. Minor procedural irregularities can be overlooked, but arbitrariness should be avoided. But don't forget to record the reasons for procedural deviations.
- Don't miss to take note of any aspect of a subordinate's conduct, like style of living or lavish entertainment from persons with whom he has official dealings, which may give rise to suspicion with respect to his integrity.
- Don't pass ambiguous orders. They are the breeding grounds for irregularities.
- You should not dread the Vigilance Department. Truly speaking, Vigilance Department is a friend of all honest people.