Support-Group-II

ROLE OF GENERAL I SECTION

General I Section is a service provider section and responsible for matter related to provision and maintenance of telephones, telephone exchange, payment of residential/office telephone bills, maintenance of office equipments, furniture and fixtures, management of conference rooms, Staff Cars etc.

(1) Telephone Matters

  • Payment of Official / Residential telephone bills.
  • Reimbursement of Residential telephone bills.
  • Misc. correspondence pertaining to payment of telephone bills.
  • Maintaining payment records of telephone bills.
  • AMC & Payment of EPABX System installed in DIT
  • AMC & Payment of Plan Telephone Instruments on quarterly basis.
  • AMC & Payment of Meltron, Tata KTS on quarterly basis.
  • AMC & Payment of of Cert-In Exchange on quarterly basis.
  • Booking of New Telephone lines office/residence.
  • Purchase & release of payment of New Instruments for new lines.
  • Providing of STD/ISD facility to entitled officers.
  • Dis-connection/Shifting/Mutual transfer of telephone lines.
  • Providing of STD/ISD facility to non-entitled officers on functional grounds.
  • Preparation of MTNL Telephone Directory and release of payment thereof.
  • Preparation of Official Directory/ RAX facility.
  • Preparation of Internal Telephone Directory.
  • Maintenance of EPABX and Intercom telephones, cabling, repair and maintenance of external telephone lines.

(2) Annnual Maintenance Contract Of Equipments

  • Mater relating to AMC and payment of Photostats machine.
  • AMC and payment of Duplicating Machine on quarterly basis.
  • AMC and payment of Lamination Machine on quarterly basis.
  • AMC and payment of Gestetner Copy printer on quarterly basis.
  • AMC and payment of Fax Machine on quarterly basis.
  • AMC and payment of Binding Machine on quarterly basis.
  • AMC and payment of XD-100 Document Work Centre.
  • AMC and payment of Kitchen equipments on quarterly basis.
  • AMC and payment of Video System on quarterly basis.
  • AMC and payment of PA & Audio System on quarterly basis.
  • AMC and payment of Barco Display (Cert-In) on quarterly basis.
  • AMC and payment of Furniture Items on quarterly basis.

(3) Printing Matters

  • Printing and provision of D.O. Letters, invitation cards, visiting cards, file covers, envelop, etc. and making payment to the Suppliers.
  • Printing of Stationery Items for Stores from Govt. Stores and making payments.

(4) Purchase & Maintenance of Staff Cars.

  • Purchase of Staff Cars.
  • Repair/maintenance of staff cars and release of payments.
  • Purchase of POL and payments.
  • Hiring of DLY taxi and payments.
  • Fitting of accessories & repair of Acs and payments.
  • Over-all control of staff car Drivers.
  • Calculation of Average of each vehicle.
  • Keeping records of all old spare parts.
  • Arrangement of MHA, Parliament etc. passes for staff cars.
  • Follow-up of accidental cases.
  • Arranging Fitness certificate for staff cars / three wheeler.
  • To maintain expenditure records of each vehicle towards repairs, POLs etc.,
  • To arrange staff car for Senior Officers in odd hours.
  • Disposal of vehicles
  • Repair of Motor Cycle & Three wheeler.

(5) Matter relating to Liveries of Group C&D employees.

  • Prepare list of eligible employees.
  • Calculating period for issue of liveries.
  • Estimate the quantum of liveries, placing order.
  • Distribution of liveries to each employees & maintain the records thereof.
  • Release of payment to the Supplier.

(6) Submission of All Periodical Reports

(7) Hindi, Parliament & Budget Work

(8) iscellaneous. Work (i.e. issue of gate passes etc.)

(9) Matter relating to Printing of Visiting Cards, Name Plates, Rubber Stamp and Release of Payments.

Template (ii) of RTI

Support-Group-II
S.No. Name & Designation of Officer / Employee Duties/ Responsibilities Assigned
1   To Act as Head of Office i)For meeting contingent expenditure upto Rs. 1000/- recurring and Rs.5000/-non-recurring ii) Overall coordination, supervision, control and execution of Gen. Admn. activities viz.
  • Provision and maintenance of office equipment, furniture & furnishings, formulation of scales for all items; management of all conference rooms, transport vehicles etc. Centralised purchase of all items incl. Stationery items, office equipment, furnishings/furniture; and Management of Central Registry & Archival (DRR) matters incl. Functions related to DRO & Public Records Rules.
  • All matters related to Store Management-Receipt/preservation, issue & accounting of all stores (both technical stores & non-technical stores) received in DIT, etc.

iii) Formulation of internal norms for meeting various requirements of store items. iv) All financial matters i.e. Budget, Monitoring of expenditure, Annual Plan, Budget, Administrative matters, O&M returns, Parliament Matters, VIP references etc. Other misc. matters.

2   i) Overall coordination, supervision, control and execution of Gen. Admn. activities viz.
  • Provision and maintenance of office equipment, furniture & furnishings, formulation of scales for all items; management of all conference rooms, transport vehicles etc.
  • Centralised purchase of all items incl. Stationery items, office equipment, furnishings/furniture; and Management of Central Registry & Archival (DRR) matters incl. Functions related to DRO & Public Records Rules.

iii) Formulation of internal norms for meeting various requirements of store items. iv) All financial matters i.e. Budget, Monitoring of expenditure, Annual Plan, Budget, Administrative matters, O&M returns, Parliament Matters, VIP references etc. Other misc. matters.

3   i) Over all supervisory work of the section such as the Provision and maintenance of telephones, telephone exchange, payment of residential/office telephone bills, maintenance of office equipments, furniture and fixtures, management of conference rooms, staff cars, Printing of Stationery items, issue of Liveries etc.
4 Shri Mahender Kumar,
UDC
  • Payment of Official / Residential telephone bills. Reimbursement of Residential telephone bills. Misc. correspondence pertaining to payment of telephone bills. Maintaining payment records of telephone bills. Matter relating to Printing of Visiting Cards,
  • Name Plates, Rubber Stamp.
5 Shri Sahbir Singh, LDC
  • AMC of EPABX System installed in DIT AMC of Plan Telephone Instruments. AMC of Meltron, Tata KTS. AMC of Cert-In Exchange. Booking of New Telephone lines office/residence. Purchase of New Instruments for new lines. Providing of STD/ISD facility to entitled officers. Dis-connection/Shifting/Mutual transfer of telephone lines. Providing of STD/ISD facility to non-entitled officers on functional grounds. Preparation of MTNL Telephone Directory. Preparation of Official Directory/ RAX facility. Preparation of Internal Telephone Directory. Budgetary functions related to General I Section. Administrative Matters. Reply of Parliament Question.
  • Maintenance of Imprest Account.
6 Shri Hira Ballabh,
T/M G'
  • Maintenance of EPABX and Intercom Telephone, cabling, repair and maintenance of external telephone lines.
7 Shri Dharamvir T/M G'
  • Maintenance of EPABX and Intercom telephones, cabling, repair and maintenance of external telephone lines.
8 Shri R.K.Meena, UDC.
  • Mater relating to all AMCs of Photostats machine, 2. Duplicating Machine, Lamination Machine, Gestetner Copy printer, Fax Machine, Binding, Binding Machine, XD-100 Document, Work Centre. AMC of Kitchen equipments. Matter relating to Printing Printing of Stationery Items for Stores from Govt. Stores Matter relating to AMC of Furniture Items
  • Matter relating to Liveries of Group C&D employees.
9 Shri Chandi Prasad,
T/S
  • Purchase of Staff Cars. Repair/maintenance of staff cars. Purchase of POL. Hiring of DLY taxi. Fitting of accessories & repair of Acs. Over-all control of staff car Drivers. Calculation of Average of each vehicle. Keeping records of all old spare parts. Arrangement of MHA, Parliament etc. passes for staff cars. Follow-up of accidental cases. Arranging Fitness certificate for staff cars / three wheeler. To maintain expenditure records of each vehicle towards repairs, POLs etc., To arrange staff car for Senior Officers in odd hours.
  • Repair of Motor Cycle & Three wheeler.
10 Shri Balbir
Chand,
T/M F'
  • AMC for Video System. AMC for PA & Audio System. AMC for Barco Display (Cert-In) Booking of Conference Room.
  • To coordinate in operation of Audio/Video system.
11 Shri B.S.Rawat,
LDC
  • All Periodical report. Misc. work (i.e. issue of gate passes etc.
  • Diary Despatch
12 Shri Raghubir Singh, Sr. Reprographer
  • Xeroxing, and lamination work
13 Shri Laxmi Narayan, Xerox Operator
  • Spiral binding
14 Shri Ganga Saran, Sr. Roneo Operator
  • Cyclostyling work
15 Shri Chandeswar Shah, Sr. Roneo Operator
  • Cyclostyling work
16 Shri Mahender Singh, T/M/D
  • Repair of old furniture items etc. which are not under AMC.
17 Shri Bhagwan Dass, Peon
  • To collect the telephone bills from MTNL and to deposit the same and other works relating to shifting of telephone etc.
18 Shri Babu Lal, Peon
  • To arrange meetings in Conference Rooms in DIT.
19 Shri Daram Pal, Peon
  • To arrange meetings in Conference Rooms in DIT apart from this, work relating to deliver the dak, xeroxing and to obtain the duplicate telephone bills in absence of Shri Bhagwan Dass.

G-II (Security, Fire & Protocol)

FUNCTIONS AND DUTIES OF SECURITY, FIRE & PROTOCOL SECTION

(a) Security and Fire Section

Support-Group-II
1 Management, Control and supervision of Reception
2 Issue of MHA passes for staff/ Officers of DIT
3 Issue of passes to trainees, contractors, Workers etc.
4 Issue of Punching cards
5 Issue of Defence/PM Office passes
6 Issue of MHA pass to non-entitled persons
7 Engagement of private security/CISF etc in the building
8 Correspondence with CISF
9 Payment of OTA to Chowkidars/Security & Fire Staff
10 Submission of Reports regarding Security matters to MHA
11 Submission of Monthly/Quarterly/Half Yearly Reports to Finance/Hindi and MS(O&M) Sections
12 Providing Protocol services to Minister/Secretary/A.S/ Senior Officers and foreign delegations
13 Receiving of foreign delegation/Industrialists and high dignitaries..
14 Matters relating to Security and safety of the building
15 Maintenance/supervision of Fire fighting equipment/installation/fire alarm/fire detectors
16 VIP references/Parliament questions
17 Supervision of Chowkidar's duty and preparation of weekly roster.
18 Surprise Security Check
19 Verification of Keys issue of duplicate keys of rooms to officers and their management.
20 Matter regarding War Book/ Departmental War Book.

(b) Protocol Section

Support-Group-II
S.NO.  
1 Payment of bills pertaining to domestic and foreign tours in respect of DIT officers
2 Selection of Authorised Agent for booking of tickets for domestic and foreign tours
3 Arrangement/Validation of Passport and obtaining visa note
4 Affixing visa from Embassy/High Commission of concerned country.
5 Booking of air tickets (domestic and international)
6 Monthly/Quarterly/Half Yearly Reports relating to Finance/MS(O&M)
7 Safe custody of Diplomatic/Official/ Personal Passport issued to Govt. Officials

 

Support-Group-II
S. NO. Name & Designation of the Officer Allocation of Responsibilities/Assignments
1  
  • All matters relating to Security and safety of the building. Look after the matter relating to issue of MHA/Defence/PM office passes to DIT officers and employees. Issue of passes to contractors workers. Control and co-ordination of protocol courtesy to Minister/Secretary/A.S. and foreign delegates. VIP references/Parliament questions. Maintenance/supervision of fire fighting equipment/installation/fire alarm fire detectors etc. Matter relating to Union war book. Keep co-ordination with CISF security personnel. Matters relating to procurement of air tickets to DIT officers and its payments. Matters relating to procurement of Diplomatic/official passports, its renewal, obtaining visa note from MEA and visa from various Embassies.
  • Safe custody of Diplomatic/Official/Personal passports.
2  
  • All matters relating to Security and safety of the building.. Issue of MHA/Defence/PM office passes to DIT officers and employees. Issue of passes to contractors workers. Providing protocol courtesy to Minister/Secretary/A.S. and foreign delegates Receiving foreign delegation/high dignitaries in the office, who arrive in the office to meet Minister/MOS/Secretary/AS.. VIP references/Parliament questions. Maintenance/supervision of fire fighting equipment/ installation/fire alarm fire detectors etc. Matter relating to Union war book. Keep co-ordination with CISF security personnel and look after their monthly payment. Matters relating to procurement of air tickets to DIT officers and its payments. Matters relating to procurement of Diplomatic/official passports, its renewal, obtaining visa note from MEA and visa from various Embassies. Submission of Monthly/Quarterly/Half yearly reports to Finance/MS(O&M)/Hindi Section and IB, MHA. Safe custody of Diplomatic/Official/Personal passports. Payment of OTA bills of Security and Fire Staff. Preparation and issue of weekly duty roaster of Chowkidars.
  • Control and supervision of Reception.
3 Shri M.K. Jain, Section Officer(Fire)
  • Maintenance and supervision of fire fighting equipments/its installation/fire alarm/fire control room/fire detectors. Periodical inspection of Security and Safety of the EN building and fire fighting equipment. Issue of MHA photo passes to DIT officers and employees. Issue of temporary passes to trainees and contractors workers. Issue of punching cards to DIT employees. Providing protocol courtesy to Minister/Secretary/A.S. and foreign delegation at National and International airports in Delhi. VIP references/Parliament questions. Matter relating to Union war book. Keep co-ordination with CISF security personnel and look after their monthly payment. Submission of Monthly/Quarterly/Half yearly reports to Finance/MS(O&M)/Hindi Section and IB, MHA. Payment of OTA bills of Security and Fire Staff. Preparation and issue of weekly duty roaster of Chowkidars. Control and supervision of Reception. Payment of OTA to Security and Fire staff.
  • Any other work as assigned by the Senior Officers.
4 Shri Gautam Prasad, Section Officer (Protocol)
  • Booking of air tickets in respect of DIT officers for national and international tours. Payment of air ticket bills pertaining to national and international tours in respect of DIT officers. Arrangement/validation of Diplomatic/official passports and obtaining visa notes. obtaining visa from various Embassies/High Commissions. Safe custody of Diplomatic/Official/Personal Passports. Monthly/Quarterly/Half yearly reports relating to Finance/MS(O&M)/Hindi Section.
  • Any other work as assigned by the Senior Officers.
5 Shri Binod Kant Bhatt, UDC
  • Issue of MHA passes to DIT officers and staff. Issue of passes to Non-Government Officials Issue of Defence/PM office passes to Senior officers of DIT. Issue of punching cards. Preparation and submission of OTA bills of Security and Fire staff for approval.
  • Any other work as assigned by the Reporting or any other officer.
6 Shri Pareshwar Prasad, Security Supervisor
  • Issue of parking levels to DIT officers and staff. Issue and receive of the duplicate keys of the rooms of DIT and maintain its register. Periodical inspection of the keys held by the officers of DIT in respect of their almirahs/cupboards etc. with Security Officer. Receiving foreign delegation/VIPs/High dignitaries came in the office to meet Minister and Sr. Officers. Submission of Monthly/Quarterly/Half yearly report of the Section to Finance/MS(O&M)/Hindi Section. To lookafter the internal Security of the building.
  • Any other work as assigned by the Reporting or other Senior Officer.
7 Shri Ram Singh, LDC
  • Issue of temporary passes to Contractors workers. Issue of temporary passes to trainees. Issue of passes to the officials of Autonomous bodies of DIT situated in EN building. Diary-despatch. Maintenance of File register/File Movement register/Peon book/Register relating to VIP references etc.
  • Any other work as assigned by the Reporting or other Senior Officer.
8 Shri Sripal, Lab. Assistant B'
  • Periodical inspection of fire fighting equipment with SO(Fire). Receiving foreign delegation/VIPs/High dignitaries came in the office to meet Minister and Sr. Officers. Obtaining Temporary airport passes from Bureau of Civil Aviation, punching cards from SKV Agency . Other liasioning work relating to Security and Fire Section.
  • Any other work as assigned by the Reporting or other Senior Officer.
9  
  • Look after the work relating to Reception desk.
10 Shri S.K. Dass, LDC
  • Look after the work relating to Reception desk.
11 Shri Krishan Chander, LDC
  • Booking of air tickets in respect of DIT officers for national and international tours. Payment of air ticket bills pertaining to national and international tours in respect of DIT officers. Arrangement/validation of Diplomatic/official passports and obtaining visa notes. obtaining visa from various Embassies/High Commissions. Monthly/Quarterly/Half yearly reports relating to Finance/MS(O&M)/Hindi Section.
  • Any other work as assigned by the Reporting or other Senior Officer.
12 Shri Hari Singh-III, Peon
  • Look after the work relating to JD(GB), Security, Fire and Protocol Section:-
  • Delivery of files, papers, documents etc. to various divisions/Sections of DIT and its autonomous bodies situated in EN building.
13 Shri Mahipal Shigh, H/C
Shri Mahavir Singh , Ch.
Shri Jai Bhagwan , Ch.
Shri Madan Lal , Ch.
Shri Doodhnath , Ch.
Shri Durga Mehto , Ch.
  • Look after security and safety of the building and its occupants. Look after security and safety of the vehicles parked in the basement and G.F. in EN building. Maintaining key registers of duplicate keys of rooms, drivers, CERT-In, and library etc. Attending visitors at Reception desk. Look after the National flag. In case of emergency, informing to Security Officer, SO(Fire), Delhi Fire Service, Police and other related officers.
  • Any other work as assigned by the Reporting officer and other Senior Officers of Security and Fire.

Division Name : G-III

General III Section is responsible for matters relating to centralized procurement of the following:-

  • Procurement of stationery, consumable items and misc. items
  • Procurement of office equipment, PCs and peripherals, software etc.
  • Procurement of furniture items
  • Procurement of crockery items, gift items, wall clock, calculators etc.
  • Purchase of Reference Books, Monthly Swamy’s News & Excel Time table
  • Submission of all periodical reports
  • Matters related RTI, Audit, Parliament, VIP references, reports to O&M and other sections etc.
  • Any matter as may be specifically assigned
Support-Group-II
S.No. Name & Designation of Officer/Employee Duties/ Responsibilities Assigned
1. Shri B.D. Sharma,
Joint Director (GA)
· To act as Head of Office
- For meeting contingent expenditure:
(Under Rule 14 of DFPR)
Up to Rs. 1000/- Recurring in each case,
Up to Rs. 5000/-Non-Recurring in each case
(Under Rule 13 of DFPR)
Up to Rs. 1,00,000/- Recurring in each case,
Up to Rs. 3,00,000/-Non-Recurring in each case
- Overall coordination/supervision, control and execution of G.III activities
- Formulation of internal norms for meeting various requirements of store items
- All financial matters i.e Budget, Monitoring of expenditure, Annual Plan, Budget, Administrative matters, O&M returns, RTI, Parliament matters, VIP references and other misc. matters
2. Shri V.K. Ahuja,
Deputy Director
· Overall coordination/supervision, control and execution of G.III activities
- Formulation of internal norms for meeting various requirements of store items
- All financial matters i.e Budget, Monitoring of expenditure, Annual Plan, Budget, Administrative matters, O&M returns, RTI, Parliament matters, VIP references and other misc. matters
3. Smt. K. Bhanu Hariharan, Section Officer · All kind of purchase like stationery & technical consumables, miscellaneous items, furniture, Office equipments, computers Hardware /software and peripherals, crockery items, gift items, wall clock, calculators, Reference books, Swamy’s News & Excel Time table, matters related to RTI, Audit, Parliament, VIP references, reports to O&M & other sections etc.
4. Shri Jagdish Prasad,
Section Officer (Insitu)
· Purchase of technical equipment, Computers, peripherals, software, Computer consumables, spares, lab equipment, tools, UPS, Server photocopier, Fax machines, Binding machine, Projectors etc. Verification of invoices of these items and release of payment after scrutiny with respect to the purchase orders, adjustment of advances.
· Purchase of furniture and fixture, reference books, monthly swamy’s news, Annual swamy’s news, Excel time table and other miscellaneous items and release of payment after scrutiny with respect to the purchase orders, adjustment of advances and matters related to Audit para, RTI, Parliament questions etc.
· Any other work which may be assigned
5. Shri Rajiv Sharma,
Assistant
· Purchase of stationery, technical consumables and miscellaneous items. Verification of invoices of these items and release of payment after scrutiny with respect to the purchase orders, adjustment of advances and matters related to Audit para, RTI, Parliament questions, reports to O&M & other sections etc.
· Any other work which may be assigned
6. Shri Rajeev Kumar, UDC · Purchase of Gift items, Medicines, Brief cases/leather bags, Crockery, Wall clock, Torch, Calculators and other miscellaneous items. Verification of invoices of these items and release of payment after scrutiny with respect to the purchase order, adjustment of advance and matters related to Audit para, RTI, Parliament questions, reports to Hindi & other sections etc. OPA/Diary/ dispatch, typing, Computer entries of diary, maintaining purchase order & expenditure records, coordination with Stores for gift items and G.I Section for imprest money.
· Any other work which may be assigned
7. Smt. Sheela Devi,
MTS
· Delivery of dak/file, photocopy etc.

Stores Section

Support-Group-II
1 Shri R.C. Saluja
Sr. Store Officer
Overall coordination, supervision, control and maintenance of Store.

 

2 Shri Harjit Singh
Stores Officer
(Technical)

 

Receive/ issue /accounting of technical stores, disposal of unserviceable stores (technical Disposal of unserviceable stores (technical) Technical spears, Raising indent for replace- emend of spares. Marking numbers on technical equipment. Physical verification of stores

 

3 Shri Hans Raj
Stores Officer
(General Stores)

 

Disposal of unserviceable stores (Non technical )

 

General spears Raising indent for Non technical stores Marking numbers of Non technical equipment.

 

Physical verification of General stores.

 

4 Shri Ram Singh Negi, UDC Receives the store items and make stock entry.

 

5 Shri Ram Dass,
UDC
Issues of stationery items
6 Shri Udai Bhan,
LDC
Receives technical stores and make stock entry.
7 Shri Ashok,
Sr. Peon
Messenger

CR Section

Support-Group-II
1 Shri Baisakhu Ram, S.O. Incharge, CR Section including supervision and making payment or speed post bills, processing cases for advance payment to P&T for filling up franking machine (stamps), deployment of staff on night duty and other Govt. holidays.
2 -- Receive /dispatch dak
3 Shri Mamchand Rana, UDC -do-
4 Shri M.C. Chauhan,
UDC
-do-
5 Shri Sukhpal Singh,
UDC
-do-
6 Shri R.K. Antil,
LDC
-do-
7 Shri Tarun Kumar,
Dispatch Rider
Distribution of outgoing/by hand dak
8 Shri Pawan Kumar
Dispatch Rider
-do-
9 Shri Vijender
Dispatch Rider D/W
-do-
10 Shri F.R. Gond
Daftry
Distribution of incoming dak to the officers concerned and delivery of outgoing postal dak to post office.
11 Shri Chandeshwar Prasad, Peon -do-
12 Shri Raj Kumar
Peon
-do-
13 Shri Ved Prakash
Peon
-do-

Record Room

Support-Group-II
Sl. No. Shri Brij Pal,
Sr. Record Keeper
Maintenance and up-keep of old record in the record room
-- -- --

BM (Building Management and Engineering Section)

FUNCTION & DUTIES OF ENGG. & B.M. SECTION

For Civil Works :

All civil works matters in relation to Electronics Niketan having an area of 4,00,000 Sq.ft. as follows :

  • All matters relating to civil consultancy, repair & maintenance, addition/alteration in Electronics Niketan and other DIT organization.
  • Processing of cases from obtaining of preliminary estimate for issue of work order for new works & their annual repair & maintenance.
  • Tender procedure & evaluation of tender.
  • Execution of work order/monitoring to ensure proper execution.
  • Certification of payments of bills.
  • Coordination with other organization i.e. NDMC, MCD, L&DO, CPWD relating to execution of civil works.
  • The maintenance, efficient utilization of assets of building fittings, fixtures etc..
  • By other matter specifically assigned.
  • Court case relating to Engineering Section.

For Electrical Work :

  • All electrical matters in relating to Electronics Niketan, including annual repair and maintenance.
  • Processing of cases from obtaining of preliminary estimate for issue of work order for new works/annual repair & maintenance.
  • Tender procedure & evaluation of tender.
  • Execution of work order/monitoring to ensure proper execution.
  • Certification of payments of bills.
  • Coordination with other organization i.e. CPWD, BSES (DVB) also.
  • Utilities and their maintenance, bills etc.
  • Maintenance of periodical services of Air-conditioning, UPS/Water Coolers including Emergency Power Supply DG Sets.
  • Maintenance of Air-conditioners, DG sets.
  • Certification & payment of electricity bills.
  • Operation & Maintenance of CERT-In, CCA, ERNET area round the clock i.e. 24X7 hours basis.
  • Procurement of air conditioners, fire extinguishers, water coolers, DG sets etc.

For Horticulture Job :

  • Processing of cases from obtaining of preliminary estimate for issue of work order for new works & annual repair & maintenance.
  • Tender procedure & evaluation of tender.
  • Execution of work order/monitoring to ensure proper execution.
  • Maintenance of Lawns/Gardens including provision & maintenance of plants, trees etc.
  • Supervision & certification for payment of bills.
  • Arrangement of Bouquet, flowerpot for VIP/Senior Officers including Conference/Meetings.
  • Provision & their maintenance of outdoor/indoor plants for Electronics Niketan.

For Housekeeping Jobs :

  • Processing of cases from obtaining preliminary estimate for issue of work order for new works & annual repair & maintenance.
  • Tender procedure & evaluation of tender.
  • Execution of work order/monitoring to ensure proper execution.
  • Maintenance & upkeep of Electronics Niketan including upkeep of surroundings, having area 400000 Sq. ft. toilets,80 nos. etc. centrally air-conditioning.
  • Supervision & certification for payment of bills.
  • Allotment of Office Accommodation.
  • Assistance in shifting of furniture/equipment/ machines & supervision & control of Farashes.
  • Recovery of Rent and charges from other than DIT organizations.
Support-Group-II
Sl. No. Name and Designation of Officer Allocation of Responsibilities/Assignments
1  
  • All matters relating to maintenance of Electrical and Civil work of Electronics Niketan. Annual Maintenance Contract of all Electrical equipments, Installation of Electronics Niketan including CERT-In, ERNET, CCA Office. Procurement and installation of UPS, DG sets, Air Conditioner and Fire Extinguishers in Electronics Niketan. All matters relating to maintenance and repair of all civil work including of planning, sewerage, addition/alternation. Coordination with CPWD, NDMC, L&DO, BSES, DVB, CISF etc. Payment/Settlement of property tax. Settlement of property disputes/Court Cases. All matters relating to Award/Maintenance of Horticulture, Housekeeping, Allotment of Office Accommodations. Supervision and Control of Farashes.
  • Recovery of rent from DIT organizations.
2 Shri B.D.Sharma, Joint Director For Civil Works :
  • All civil works matters in relation to Electronics Niketan having the area 4,00,000 Sq.ft.& other DIT organization which include the following. Processing & typing of matter preliminary estimate for issue of work order for new works & annual repair & maintenance. Including processing the tender document. Corresponded with the other organisation. Other matter specially assigned. Processing of Court case relates to Engineering Section
  • Receiving complaints & arrange for further execution.

For Electrical Work :

  • All matters relates to electric works, consultancy repair & maintenance, addition/alternation in Electronics Niketan and other DIT organization. All electrical matters in relation to Electronics Niketan, which included Annual repair and maintenance. Processing of matter from preliminary estimate for issue of work order for new works/annual repair & maintenance. Supervision for Execution of work execution. Processing of payments of bills Coordination with other organization i.e. CPWD, BSES (DVB) also. Utilities and their maintenance, bills etc. Processing of AMC in respect of Maintenance periodical services, Air-conditioning etc. UPS/Water Coolers including Emergency Power Supply DG Sets. Maintenance of Air-conditioners, DG set. Processing for payment of electricity bills.
  • Operation & Maintenance of area of CERT-In, CCA area round the clock i.e. 24X7 hours basis

 

For Horticulture Job

  • Processing of matter from preliminary estimate for issue of work order for new works & annual repair & maintenance. Processing cases for award of all contracts including cleanliness of office premises and plants release of payments thereof. Tender procedure & evaluation of tender Execution of work order/monitoring to ensure proper execution. Pest , termite, rodent control. Maintenance of Lawns/Gardens including provision & maintenance of plants, trees etc. Supervision & certification for payment of bills Arrangement of Buckeye, flowerpot for VIP/Senior Officers including Conference/Meetings.
  • Provision & their maintenance of outdoor/indoor plants for Electronics Niketan

 

For Housekeeping Jobs :

  • Processing of matter from preliminary estimate for issue of work order for new works & annual repair & maintenance. Tender procedure & evaluation of tender Execution of work order/monitoring to ensure proper execution. Maintenance & upkeep of Electronics Niketan including upkeep of surroundings, having area 400000 Sq. ft. toilets, 80 nos. etc. centrally air-conditioning Supervision & certification for payment of bills Allotment of Office Accommodation. Assistance in shifting of furniture/equipment/ machines & supervision & control of Farashes.
  • Recovery of Rent and charges from other DIT organizations.

 

3 Shri Chander Mohan AE(E) Matters relate to electric works, consultancy repair & maintenance in Electronics Niketan and other DIT organization. All electrical matters in relation to Electronics Niketan, which included Annual Repair and Maintenance. Processing of matter from preliminary estimate for issue of work order for annual repair & maintenance. Processing of payment of bills of AMC coordination with other organization i.e. CPWD, BSES(DVB) also. Utilities and their maintenance, bills etc. Processing of AMC in respect of maintenance periodical services, Air conditioning etc. UPS/Water Coolers includings Emergency Power Supply of DG sets. Maintenance of Air conditioners, DG sets. Processing for payment of electricity bills.
4 Smt. Sunita Kharbanda, UDC
  • Preparing the Tender Documents.NIT, Schedule of work, Term & Conditions, comparative statements, making the Layout/Plan/Drawings.To fair type approval drafts, compare it and issue the same. Maintain of various registers and files. Lodge the various complaints of building and informed the EE and AE(E)/Caretaker. Liaising with CPWD attending the various day to day complaints. Issue of sanctions for payment of bills to the various agencies. To maintain the leave record of the section. To maintain the confidential cases of the section. To forward the O & M reports and returns from time to time. To keep proper attention on Monthly, Quarterly and Misc. reports. To circulate the circulars which is issued by the Section from time to time. Processing the cases and noting in files.
  • Diarising & Filing movement on OPA.
5 Shri P.S. Rawat, Caretaker
  • Caretaking and house keeping job Cleaning, Sweeping, maintenance of lawns/garden including provision & maintenance of plants, tree etc. Maintenance & Correspondence with Engg. Section/CPWD regarding maintenance of building. Processing cases for award of all contracts including cleanliness of office premises and plants release of payments thereof. Allotment of office accommodation. General arrangement for exams/meetings/conferences including floral decorations, tent house items etc. Disposal of waste papers. Supervising Farash, management thereof. Shifting.
  • Any other job assigned by in charge officer.
6 Shri Phool Chand Ram Bhagat, UDC
  • Processing cases for award of all contracts including cleanliness of office premises and plants release of payments thereof. Execution of work order/monitoring to ensure proper execution. Pest , termite, rodent control. Maintenance of Lawns/Gardens including provision & maintenance of plants, trees etc. Issue of sanctions for payment of bills. Arrangement of Buckeye, flowerpot for VIP/Senior Officers including Conference/Meetings.
  • Provision & their maintenance of outdoor/indoor plants for Electronics Niketan
7 Shri Parshu Ram, UDC
  • Diary, Despatch & File Movement. To fair type approval drafts, compare it and issue the same. Maintain of various registers and files. Lodge the various complaints of building and informed the EE and AE(E). Liaising with CPWD attending the various day to day complaints. Issue of sanctions for payment of bills to the various agencies. To circulate the circulars which is issued by the Section from time to time.
  • Processing the cases and noting in files.
8 Shri D.K. Gupta T/M F'
  • Minor repair of Electrical equipment. Any other Electrical work entrusted by the officer incharge. Maintenance of Electrical wiring necessary for the computers
  • Repair of the Extension Board.
9 Shri Shyam Singh T/M B'
  • Minor repair of Electrical equipment. Any other Electrical work entrusted by the officer incharge. Maintenance of Electrical wiring necessary for the computers
  • Repair of the Extension Board.
10 Shri Gopal Dutt, Peon
  • Opening the room locks.
  • Opening & closing the doors.
11 Shri Umed Singh, Peon
  • Opening the room locks.
  • Opening & closing the doors.
12 Shri Dharampal singh, Peon
  • Opening the room locks.
  • Opening & closing the doors.
13 shri Rajesh, Peon
  • Opening the room locks.
  • Opening & closing the doors.
14 Shri Hari Singh,Sr. Peon
  • Distribution of DAK. Photo copy.
  • Maintenance of Photo copy machine.

Division Name :Parliament

Function, Duties and Responsibilities of Parliament Section:

  • Replies to Lok Sabha and Rajya Sabha Starred and Unstarred Parliament Questions relating to DIT.
  • Special Mention in Rajya Sabha/Matter of Urgent Public Importance in Lok Sabha.
  • Half an Hour Discussion
  • Calling Attention motions
  • Cut motions
  • Discussion on activities of DIT in Parliament in connection with Demands for Grants.
  • Parliamentary Committees:-
    (i) Standing Committee on IT;
    (ii) Consultative Committee for MCIT; and
    (iii) Other committee of the Parliament viz. Committee on Subordinate Legislation, Government Assurances, Papers to be laid etc.
    - Organizing meetings;
    - Co-ordination of evidence;
    - Brief/material for Committees; and
    - Follow up action thereon;
    - preparation of Action Taken Report.
  • Parliament Assurances Note for Minister / MOS, Draft Implementation Statement or proposal for seeking extension, Maintenance of Parliament Assurance Register.
  • References / guidelines / instructions received from PMO / Cabinet Sectt. / Ministers Office / Lok Sabha Sectt. / Rajya Sabha Sectt. on matter relating to Parliament Questions / Parliament Committees and other related matter;
  • Laying of Demands for Grants of DIT; Rules, Sub-rules under the Act, Circulation of Annual Report of DIT; Laying of Report of PSUs / Autonomous Societies duly authenticated by MoS on the Table of Lok Sabha Rajya Sabha, copies to Parliamentary Library, Ministry of Parliamentary Affairs; and Press Information Bureau
  • Parliament Question from Other Ministries / Department for input from DIT
  • Legislative Proposals
  • Information to PMO & M/o Parliamentary Affairs on issues likely to be raised in Parliament during the Session.
  • Other related matters relating to Parliament i.e International Conference, delegation.
  • Study visit of the Standing Committee on I.T. Consultative Committee for MCIT and other Parliamentary Committees. Coordination and interaction with respective Secretariat viz. Lok Sabha/Rajya Sabha, Ministry of Parliamentary Affairs and Institutes/Centres (to be visited) for organizing the meeting and providing protocol services to the Committee.
  • Forwarding of Replies of the Lok Sabha and Rajya Sabha questions through E-mail to Parliament House.

Division Name : Raj Bhasha Division

Annexure - I

Functions of Hindi Section and Powers & duties of its officers and employees

  • Overseeing implementation of Official Language Policy of the Govt. with reference to the OL Act, OL Rules, Annual Programme and different orders issued by the Department of Official Language, Committee of Parliament on Official Language etc.
  • Holding meetings of Hindi Advisory Committee, Official Language Implementation Committee etc.
  • Inviting proposals for National Awards for books on Electronics & IT in Hindi through press advertisements, examining them through an Evaluation Committee and awarding cash prizes.
  • Inviting proposals for financial incentives for writing original books on Electronics & IT in Hindi and taking further action thereon.
  • Obtaining Quarterly Progress reports regarding progressive use of Hindi from Attached/Subordinate Offices and Societies and sending them review comments thereon.
  • Obtaining Quarterly Progress reports regarding progressive use of Hindi in different divisions/sections of the Department, compiling them and forwarding them to the Department of Official Language
  • Obtaining materials for Annual Assessment reports regarding progressive use of Hindi from Attached/Subordinate Offices and Societies, compiling them and forwarding them the Department of Official Language.
  • Keeping liaison with the Department of Official Language and Committee of Parliament on Official Language
  • Organising Hindi Workshops, functions/competitions during Hindi fortnight, etc.
  • Selection of Hindi books for library
  • Visit to/inspection of Attached/Subordinate Offices & Societies to oversee implementation of OL Act, OL Rules etc.
  • Matters related to publication of magazine Elecatroniki Bharati.
  • Translation of various documents including Cabinet Notes, Parliament Questions, materials for Standing Committee & Consultative Committee of Parliament etc.
  • Look after day-to-day routine matters of the section.

Division Name : Office Automation Cell

The Office Automation (O.A) Cell is a nodal Division responsible for total office automation in DIT (Hq.). The Division is part of the "Support Group" and it is headed by Director(AN). AS(MN) is the over-all I/c of the O. A. Cell.

  • Dir(AN) is supported by the Senior Analyst (O.A) in addition to six technical officers, and the O.A. Section (consisting of SO, one Assistant, one UDC, one LDC, and one Peon).
  • The brief functions of O.A.Cell are as given below:
    • Ensuring development and installation of associated systems and software in applications such as, (I) File Movement/OPA
      (ii) On-line file processing,
      (iii)Office Notices, Office Orders, Policy Decisions,
      (iv) Leave/Tour information/Foreign deputation of senior officers,
      (v) VIP references,
      (vi) ATR on activities assigned, and
      (vii) Sanction Orders, etc.
    • Ensuring assistance to concerned Group/Divisions/Sections in respect of creation of related databases.
    • Maintenance and repair of office automation related equipment, network, and related aspects..
    • O. A. activities related coordination with NIC and other organisations/agencies.

The officers in O.A. Cell exercise the relevant powers in accordance with the departmental instructions issued by DIT i.e. "Delegation of Administrative and Financial Powers in DIT", vide office order dated 04.01.2005 as amended from time to time.

  • Detailed duties of all the officers and staff of the O.A.Cell are given in Annexure-I.

 

Annexure-I

 

Duties/Responsibilities assigned to each individual officer (below Head of Division level) and Employees in each Division/Group

Group Name : Office Automation Cell

HOD: Ms. Aruna Nayar, Director

Support-Group-II
S.No. Name & Designation of Officer / Employee Duties / Responsibilities Assigned Reporting To Assisted By Remarks
1 2 3 4 5 6
1 -- All matters related to Office Automation Cell Dir (AN) 1. Shri Baldev Singh, Section Officer  
2   1. Matters related to Network & its Infrastructure of DIT 2. Monitoring of Network & N/W equipments and hardware maintenance of DIT Users. 3. Coordination with NIC support Cell on maintenance of Network Infrastructure 4. Coordination with General III & Stores(Tech.) Section 5. Any other Activities Assign/given by Director (AN) Dir (AN) 1.. Shri Asheem Kumar Dass, Sci'B'  
3 Shri Baldev Singh, Section Officer, OA Cell Administrative matters related to Office Automation Cell Senior Analyst, OA Cell 1. Smt. Prakash Vati Assistant
2. Shri Sriniwas, UDC
3. Shri Manish, LDC
4. Shri Bhagat Singh,Peon
 
4 Shri Shankar Das, Sci B' 1. Primary responsibility is maintenance of network infrastructure and to provide technical support to all DIT network clients. 2. Configuration & installation of computer systems & associated devices 3. Impart education on network & software applications to support personnel in DIT 4. Testing of technical items for specifications, procured by DIT.   1. Shri Ganga Ram, Tradesman 'G' 2. .Shri Prem Dass, Tradesman 'H'  
5 Shri Avijit Biswas, Sci'B' 1. Installation and maintenance of hardware, software & office automation packages 2. Supervision of outside agencies/suppliers for office automation equipment under AMC/Warranty 3. Assistance with necessary specifications & configuration inputs for feasibility studies, new procurements, techno-commercial aspects etc. 4. Assistance to the concerned divisions with latest trends and technologies for enhancing efficiency and cost reduction by optimal utilization of various IT resources in DIT premises. 5. Various functional testes for equipment and instruments, peripherals etc.   None  
6 Shri Asheem Kumar Dass, Sci B' 1. Installation and maintenance of hardware, software & office automation packages 2. Supervision of outside agencies/suppliers for office automation equipment under AMC/Warranty 3. Assistance with necessary specifications & configuration inputs for feasibility studies, new procurements, techno-commercial aspects etc. 4. Assistance to the concerned divisions with latest trends and technologies for enhancing efficiency and cost reduction by optimal utilization of various IT resources in DIT premises. 5. Various functional testes for equipment and instruments, peripherals etc.   None  
7 Shri Ganga Ram, Tradesman 'G' 1. To provide Local Area Network maintenance 2. Installation of application software i.e. MS Office, Lotus Notes Internet Software etc. 3. Installation of anti-virus software and Network Printer at client site 4. Supporting System Administrator for Local Area Network 5. Crimping straight & cross RJ45 LAN cables as per user's & Local Area Network room requirement etc. 6. Daily checking of LAN rooms for their smooth functioning of Hubs & switches, which are installed at various locations in the building 7. Minor repairing of HP LAN printers/local printers and scanners. 8. Follow up with authorized service provider for major repairing of HP LAN printers/local printers and scanners. Sci'B' (Shri Shankar Das) None  
8 Shri Prem Dass, Tradesman 'H' 1. To provide Local Area Network maintenance 2. Installation of application software i.e. MS Office, Lotus Notes Internet Software etc. 3. Installation of anti-virus software and Network Printer at client site 4. Supporting System Administrator for Local Area Network. 5. Crimping straight & cross RJ45 LAN cables as per user's & Local Area Network room requirement etc. 6. Daily checking of LAN rooms for their smooth functioning of Hubs & switches, which are installed at various locations in the building 7. Minor repairing of HP LAN printers/local printers and scanners. 8. Follow up with authorized service provider for major repairing of HP LAN printers/local printers and scanners. Sci'B' (Shri Shankar Das) None  
9 Smt. Prakashvati Hastoria, Assistant Administrative matters related to Office Automation Cell SO (OA Cell ) None  
10 Shri Sriniwas, Upper Division Clerk Diary/Despatch and maintenance of files related to OA Cell SO (OA Cell ) None  
11   To attend complaints in r/o DIT's faulty peripherals, scanning and hosting of officials circulars, orders etc. on Intra-DIT portal. SO (OA Cell ) None