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Support-Group-III

General Administration Division

G-I

General Administration
S.No. Class of cases with brief subject Channel/Level of submission Decision making level/authority
1) Rules 13 of DFPR Contingent Expenditure Proposals involving contingent Expenditure relating to purchase of Office equipments like Computers(H/S),Printers Scanner, Server, UPS, Photocopier machine, fax machine, TVs, Furniture, Stationery, Technical-Non Technical (Consumable), Reference Books, Gift items, Franking machine stamps, Brief cases, Crockery and Miscellaneous items etc.  
i) Up to Rs. 1000/- Recurring in each case * SO/DD JD(GA)
ii) Up to Rs. 5000/-Non-Recurring in each case * SO/DD JD(GA)
iii) Up to Rs. 1,00,000/- Recurring in each case ** SO/DD JD(GA) /IFD
iv) Up to Rs. 3,00,000/-Non-Recurring in each case ** SO/DD

JD(GA) /IFD

v) All the cases above the ceiling SO/DD/JD

JS(GA) /IFD

G-II (Security, Fire & Protocol)


Security & Fire Section (Genl-II)

S.NO. Class of Cases with brief subject Level through which to be submitted to decision making level Decision making level
1. Control and supervision of Reception Receptionist/S.O.(Fire)/ Security Officer JD&CSO
2. Issue of MHA passes for staff/ Officers of DIT Dealing Hand/S.O (Fire) Security Officer
3. Issue of passes to trainees, contractors, Workers etc. Dealing Hand/S.O (Fire) Security Officer
4. Issue of Punching cards Dealing Hand/S.O(Fire). Security Officer
5. Issue of Defence/PM Office passes Dealing Hand/S.O.(Fire)/ Security Officer JD & CSO
6. Issue of MHA pass to non-entitled persons Dealing Hand/S.O.(Fire)/ Security Officer/J.D & CSO/ Director J.S.
7. Payment of cost of deployment of CISF reg. Dealing Hand/S.O(Fire)/ Security Officer/JD&CSO/ Director J.S./JS&FA
8. Payment of OTA to Chowkidars/Security & Fire Staff Dealing Hand/S.O(Fire)/ Security Officer/JD&CSO/ Director
9. Submission of Reports regarding Security matters to MHA Dealing Hand/S.O/(Fire)/ Security Officer JD&CSO
10. Submission of Monthly/Quarterly/Half Yearly Reports to Finance/Hindi and MS(O&M) Sections Dealing Hand/S.O.(Fire)/ Security Officer JD&CSO
11. Providing Protocol services to Minister/Secretary/A.S/ Senior Officers and foreign delegations S.O(Fire) Security Officer
12. Receiving of foreign delegation/Industrialists and high dignitaries in the office, they came to meet Minister/MOS/Secretary/A.S. Dealing Hand/ SO(Fire)/ Security Officer
13. Matters relating to Security and safety of the building SO(Fire)/ Security Officer/JD&CSO Director/J.S.
14. Maintenance/supervision of Fire fighting equipment/installation/fire alarm/fire detectors SO(Fire)/Security Officer JD&CSO
15. VIP references/Parliament questions Dealing Hand/SO(Fire)/ Security Officer/JD&CSO/ Director Directo

Protocol Section

S.NO Class of Cases with brief subject Level through which to be submitted to decision making level Decision making level
1. Payment of bills pertaining to domestic and foreign tours in respect of DIT officers Dealing Hand/S.O/ Security Officer/ JD/Director J.S.
2. Selection of Authorised Agent for booking of tickets for domestic and foreign tours Dealing Hand/ S.O./Security Officer/JD/Director J.S.
3. Arrangement/Validation of Passport and obtaining visa note SO/Security Officer//JD Director
4. Affixing visa from Embassy/High Commission of concerned country. Dealing Hand/SO Security Officer
5. Booking of air tickets (domestic and international) Dealing Hand/S.O ---
6. Monthly/Quarterly/Half Yearly Reports relating to Finance/MS(O&M) Dealing Hand/ S.O./Security Officer JD
7. Safe custody of Diplomatic/Official/ Personal Passport issued to Govt.
Officials
Dealing Hand//S.O./ Security Officer JD & CSO

G-III

 

General Administration
S.No. Class of cases with brief subject Channel/Level of submission Decision making level/authority
1) Rules 13 of DFPR Contingent Expenditure Proposals involving contingent Expenditure relating to purchase of Office equipments like Computers(H/S),Printers Scanner, Server, UPS, Photocopier machine, fax machine, TVs, Furniture, Stationery, Technical-Non Technical (Consumable), Reference Books, Gift items, Franking machine stamps, Brief cases, Crockery and Miscellaneous items etc.  
i) Up to Rs. 1000/- Recurring in each case * SO/DD JD(GA)
ii) Up to Rs. 5000/-Non-Recurring in each case * SO/DD JD(GA)
iii) Up to Rs. 1,00,000/- Recurring in each case ** SO/DD JD(GA) /IFD
iv) Up to Rs. 3,00,000/-Non-Recurring in each case ** SO/DD JD(GA) /IFD
v) All the cases above the ceiling SO/DD/JD JS(GA) /IFD

* As per Delegation of Financial power issued by P-I Office Order No-17(1)/2005-P-I Dated 17-12-12

** As per Delegation of Financial power issued by O&M Office Order No-M-1017/1/2013-MS (O&M) Dated 23-12-2013

BM (Building Management and Engineering Section)


B.M. SECTION

Sl. No. Class of cases with brief subject Level through which to be submitted to decision making level Decision making level
1. AMC of housekeeping services, cut flowers, horticulture etc.
i) Upto Rs.1,00,000/-.
ii) Above Rs.1,00,000/-.
  DH/EE/JD
DH/EE/JD/Director
  Director
JS
2. Release of payments in r/o approved AMC / proposals DH/EE JD
3. Allotment of office accommodation as per existing policy DH/EE/JD Director/Jt. Secy.
4. Policy matters, regarding allotment of accommodation beyond approved norms DH/EE/JD/Director JS
5. OTA for the staff. DH/EE/JD Director.

ENGINEERING SECTION

Sl. No Class of cases with brief subject Level through which to be submitted to decision making level Decision making level
1. AMC of all electrical equipments/electrical/civil services water coolers, UPS, ACs, Hand Driers, DG Sets, Fire systems, Axial Flow Fan, Incinerator etc.
Upto Rs.1 lakh.
Above Rs.1 lakh
EE/JD
EE/JD/ Dir.
Director
JS
2. Release of funds to CPWD for electrical maintenance (Central AC, DG sets, Lifts, Sub-stations and lights arrangements) DH/EE/JD/Dir. JS
3. Release of payments in r/o approved AMC / proposals DH/EE JD
4. Submission of reports/returns to the internal Sections DH EE
5. Addition alteration / new works related to civil works/Electrical appliances/fittings
Administrative approval
i. Upto Rs.30,000/-/
ii. Above Rs.30,000/- but below Rs.1 crore
EE/JD
EE/JD/Dir.
Director JS
6. Payment of water & electricity bills DH/EE/JD/ Dir. JS
7. Court cases EE/JD Dir./JS
8. Refund/Release of Security Deposits DH/EE JD
9. Acceptance of single Tender . EE/JD/Dir. JS/IFD
10 Audit objections DH/EE/ JD Dir.
11 Others matters related to liaisoning with the other organizations DH/EE JD

Division Name : Parliament Annexure - II Decision making process and channel of Submission / supervision and accountability

S.No. Class of cases with brief subject Level through which to be submitted to decision -making level Decision making level
1. Replies to Starred Parliament Question/Special Mention/Half-an-hour discussion/Calling Attention Motion etc. relating to DIT. SO/JD/GCs/AS/Secretary Minister
2. Reply to Lok Sabha and Rajya Sabha Unstarred Questions relating to DIT SO/JD/GC/AS/Secretary Minister of State(MOS)
3. Parliamentary Committee : Coordination of evidence written replies. Brief for Committee, follow up action thereon. SO/JD/GC/AS/Secretary MOS/Minister
4. Parliament Assurances : Note for Minister, Draft Implementation Statement or proposal for seeking extension SO/JD/GC/AS/Secretary MOS/Minister
5. Reference/Guidelines/Instructions received from PMO/Minister Office on matter relating to Parliament Questions/ Parliament Committee and other related matters. SO/JD/GC/AS/Secretary PMO/ Minister (if necessary)
6. Laying of Demands for Grants of DIT, Reports of PSUs/Autonomous Societies duly authenticated by MOS are sent by SO/ JD(Parl.) to Lok/Rajya Sabha, Ministry of Parliamentary Affairs for laying on the Table of the House. GC (PSU $ Society Coord. Division/ Finance Division through AS MOS
7. Parliament Question from other Ministries/ Department for inputs from DIT. SO/JD GC/AS
8. Legislative proposals SO/JD/GC/AS/Secretary Minister

Division Name : Raj Bhasha Division

Statement showing the decision making Authorities and Channel for submission of Cases in the Department of Information Technology with regard to Rajbhasha work is placed at Annexure-II.

Annexure - II Hindi Section Channel of submission

Sl.No. Subject Routed through Final authority
1. Matters related to Hindi Advisory Committee Sr.HO/JD/AS/Secy MCIT
2. Matters related to Central Hindi Committee Sr.HO/JD/AS/Secy MCIT
3. Matters related to Committee of Parliament on Official Language Sr.HO/JD/AS Secy.
4. Implementation of orders relating to Official Language Sr.HO/JD AS/Secy.
5. Grant of awards/financial incentives for writing of original books on Electronics and IT Sr.HO/JD/AS Secy.
6. Quarterly Progress Reports Sr.HO/JD AS
7. Annual Assessment Reports Sr.HO/JD AS
8. Visits to Attached/Subordinate Offices/ Societies to oversee progress of use of Hindi Sr.HO/JD AS
9. Routine matters Sr.HO JD
10. General matters related to the Hindi Section HO/Sr.HO Sr.HO/JD
11. Translation of various documents including Cabinet Notes, Parliament Questions, materials for Standing Committee & Consultative Committee of Parliament etc. HO Sr.HO

Division Name : Office Automation Cell

 

The departmental instructions issued by DIT on "Channel of submission of cases and level of their final disposal in DIT" also include the instructions pertaining to the O.A. Cell, as summarized below :

 

Instructions pertaining to the O.A. Cell
S.No. Class of cases with brief subject Level through which to be submitted to decision-making level Decision-making level
1. Awarding/Renewal of Annual Maintenance Cases in r/o different equipment installed in DIT SO/Sr. Analyst/ Dir(AN)/DFA/JS&FA AS, DIT
2. Approval and financial concurrence towards AMC charges upto Rs.1,00,000/- SO/Sr.Analyst/Dir(AN)DFA Dir(AN)
3. Approval and financial concurrence sanction towards AMC charges beyond Rs.1,00,000/- SO/Sr.Analyst/Dir(AN)/DFA/JS&FA AS, DIT
4. Project relating to requirement of manpower through NICSI/DOEACC on annual basis SO/Sr. Analyst/Dir.(AN)/ DFA/JS&FA AS, DIT
5. Release of funds towards AMC Charges Quarterly/half yearly/yearly SO/Sr.Analyst/DFA Dir(AN)
6. Periodical Returns/Reports as required under O&M/Vigilance/ Personnel Div. Etc. S.O/.Sr. Analyst Dir(AN)
7. Request received from DIT officials reg. Computer/printer/Internet and Intra-DIT Sr. Analyst/Concerned Scientist/Tradesman of OA Cell AS/Dir(AN)
8. Sanction of Leave:
  • Casual Leave
  • Earned Leave & other kind of leaves
SO (O.A.Cell)
Sr. Analyst
Sr.AnalystDir(AN)

 

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