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Support-Group-IV

General Administration Division

G-I

Support-Group-IV
Norm Title Telephone entitlement etc.
Effective Date of the Norm 15th September 2000
Norm Difination --
Detailed Guidelines for the Norm As perAnnexure-III

 

Support-Group-IV
Norm Title Norm for Time limit submission of cases.
Effective Date of the Norm Internal Decision
Norm Difination --
Detailed Guidelines for the Norm As per Annexure-IV

G-II (Security, Fire & Protocol)

a) Action Plan of Security & Fire Section for the year 2005-06

  • Periodical inspection of the Security of the building as per MHA and departmental security instructions.
  • Control and supervision of Reception office
  • Issue of MHA passes at the request of DIT officers/staff and non-officials according to MHA Rules and Regulation.
  • Issue of temporary passes to trainees and contractors' workers.
  • Issue of passes to employees of autonomous bodies located in EN building.
  • Issue of punching cards.
  • Management and control of National Flag.
  • Payment of bill relating to deployment of CISF security personnel.
  • Submission of half yearly report regarding security matters to IB, MHA in the Ist week of January and July.
  • Payment of OTA to Chowkidars and Security & Fire staff.
  • Maintenance and supervision of fire fighting equipment/installation/fire alarm/fire detectors.
  • Providing protocol courtesy to Minister/Secretary/AS/Sr. Officers and foreign delegation.
  • Receiving foreign delegation/industrialists and high dignitaries in the office.
  • VIP references and Parliament questions.
  • Preparation weekly duty roaster of the chowkidars.
  • Verification of keys and upkeep the record of duplicate keys.
  • Preparation and submission of monthly/quarterly/half yearly reports to Finance and O&M Section.

b) Action Plan of Protocol Section for year 2005-06

  • Payment of air ticket bills pertaining to DIT officers for domestic and international tours.
  • Arrangement/validation of Passport and obtaining visa note.
  • Obtaining visa note from various embassies/high commission.
  • Booking of domestic and international tickets
  • Submission of monthly/quarterly/half yearly reports to Finance and O&M Section.
  • Issue of Diplomatic/official passports to DIT officers and keeping it in safe custody.

Division Name : G-III

Annexure-III

Briefcase/Leather Bag- F.No.10(1)/2013-G-III

Brief case/Leather bag

Support-Group-IV
Designation Present celling (in Rs.) Present life

Secretary, Addl. Secy/ Special Secy or/and

Equivalent

10,000/-

03 Years

Adviser/JS/Sci ‘G’or/and Equivalent

8000/-

03 Years

Dir/Sci ‘F’ /Sci’E’ or/and Equivalent

6500/-

03 Years

JD/Sci ‘D’/Sci ’C’/DD/PPS or/and Equivalent

5000/-

03 Years

Sci ‘B’, SO/PS or/and Equivalent

4000/-

03 Years

Assistant /PA or/and Equivalent

3500/-

03 Years

Other official - Non-entitled category employees on functional Grounds with recommendation of HOD concerned.Not more than one request from one section and to be issued in the name of SO/Section Incharge for use as per requirement

2500/-

03 Years

Crockery –cum Cutlery items

Support-Group-IV
Designation Present celling (in Rs.) Present life

Secretary, Addl. Secy/ Special Secy or/and

Equivalent

5000/-

02 Years

Adviser/JS/Sci ‘G’or/and Equivalent

4000/-

02 Years

Dir/Sci ‘F’ /Sci’E’ or/and Equivalent

3500/-

02 Years

JD/Sci ‘D’/Sci ’C’/DD/PPS or/and Equivalent

3200/-

02 Years

Sci ‘B’, SO/PS or/and Equivalent

3000/-

02 Years

Wall Clock/Alarm Clock

  • Wall Clock may be issued to every Gazetted officer sitting in room (not for open bays) on request for new one or on replacement of old one .
  • Alarm Clock may be issued to every Staff Car Driver and every MTS who performs duties of Farash/Chowkidar on request for new one or on replacement basis.

Looking Mirror

Officers of the rank of JD/DS/equivalent and above on request.

Table Top

Table top ( adjustable) may be provided to all Gazetted officers on request and to non-Gazetted staff on functional /medical grounds with recommendation of HOD Concerned.

Calculator

To every gazetted officer on request and to non-Gazetted staff on functional grounds with recommendation of HOD concerned.

Torch 3 cell

To all Staff Car Drivers / Dispatch Riders/Chowkidar/Farash and CR/Security Section staff who perform night duty on request / replacement basis.

Towels

i) 04 Nos. to Staff Car Drivers on duty with Minister/Secretary after six months on request.

ii) 02 Nos. to other staff cars Drivers after six months on request.

Mayur Jug

5 litre to all Staff Car Drivers once in three years on request.

Bucket & Mug

One no. each to all Staff Car Drivers once in a year on request.

Support-Group-IV
Items HON’BLE MINISTER Secy., Spl. Secy, Addl. Secy. GC /JS/Sci. ‘G’
 

As per Requirement and /
or Govt Instructions, if any

As per Requirement and /
or Govt Instructions, if any

 

Table

   

1

Chair

   

1

Computer Table

   

1

Computer Chair

   

1

Visitors Chair

   

4

Sofa Set ( 5 seater )

   

1

Centre Table

   

1

Conference Table

   

1

Conference Chair

   

7

Corner Stool /Table

   

2

Book Shelf / Rack

   

2

Almirah

   

1

Foot Rest (on Demand)

   

1

Table Top (on Demand)

   

1

Support-Group-IV
Items Director(Non Tech)/ HOD Scientist ‘F’ & ‘E’ Sci ‘D’/JD/ Non Tech & other officers sitting in open space/Rooms Sci ‘C’, ‘B’/ Gazetted officers upto DD or equivalent

Table

1

Maximum size

6’ x 3’ side unit of maximum size

42”x18”x30” with Glass Top (optional)

1

Maximum size

6’ x 3’ side unit of maximum size

42”x18”x30” with Glass Top (optional)

1

Maximum size

6’ x 3’ side unit of maximum size

42”x18”x30” with Glass Top (optional)

1

Maximum size 6’ x 3’

Chair

1

(Revolving with cushioned seat)

1

(Revolving with cushioned seat)

1

(Revolving with cushioned seat)

1

(Revolving with cushioned seat)

Computer Table

1

( Size 4’x2’) with Glass Top/optional

1

( Size 4’x2’) with Glass Top/optional

1

( Size 4’x2’) with Glass Top/optional

1

( Size 4’x2’)

Computer Chair

1

1

1

1

Visitors Chair

3

Low back with cushioned seat Revolving

3

Low back with cushioned seat Revolving

3

Low back with cushioned seat Revolving

2

Low back with cushioned seat Revolving

Sofa Set

( 5 seater )

1

(Fabric make fully upholstered)

1

(Fabric make fully upholstered)

1

(2 seater Fabric make fully upholstered)

1

(2 seater Fabric make fully upholstered)

Centre Table

1

( Maximum size 2’x2’ )

1

( Maximum size 2’x2’ )

1

-

Conference Table

-

-

-

-

Conference Chair

-

-

-

-

Corner Stool /Table

2

( Maximum size 2’x2’ )

2

( Maximum size 2’x2’ )

-

-

Book Shelf/ Rack

1 ( Maximum size 6’x3’)

1 ( Maximum size 6’x3’)

-

-

Almirah

1

1

1

-

Foot Rest on Demand

1

1

1

-

Annexure IV

Division Name : TIME LIMIT FOR SUBMISSION OF CASES

Support-Group-IV
S.No. Activities No. of days required For disposal REMARKS
-- * Processing and purchase of stationery items viz. Papers, Envelops, folders, Pens, Pencils, Slip Books/Pads transparencies, Staplers, Computer stationery, Register Glass/Jugs, dusters, File Board, File Covers, Gum Bottle Cello Tape . and Technical consumable , ink cartridge , toner cartridge CDs, Floppy, Fax Cartridge, Ribbons and Ink & Master Rolls for Gestetner Resograph , franking machine etc.  --  --
- * Processing and purchase of furnishing/furniture viz. Sofa Sets, Chairs, Visitor Chairs, Side table, Almirah, Tables, etc. Processing and purchase of office equipment viz. computers, printers, scanners, Pen drive, Laptops, Modems Xerox Machines etc. Processing and Purchase of all technical materials based on indents along with technical specifications  -- -- 
- *Processing and purchase of Crockery items calculator, brief case, Torch, Wall Clock Gift items etc. Processing and purchase of Reference books Parliamentary books.  --  --
- Procurement of urgent store items of value upto Rs. 15,000 Within 7 days  --
- Procurement of store items of value upto Rs. 1 lakh Within 1- to 15 days  --
- Procurement of store items on the basis of limited tendering basis. 45 days  --
- Procurement of store items on open tender basis 2 months  --
- Procurement of store items on Proprietary/single quotation basis 10 to 15 days  --
- Procurement of store items on DGS&D Rate Contract 10 to 15 days  --

BM (Building Management and Engineering Section)

Support-Group-IV
Norms Title Action Plan for the year.
Effective Date of the Norm -
Norm Definition -
Detailed Guidelines for the Norm General fguidelines of the section - Annexure-III

Parliament

Support-Group-IV
Norms Title Manual of Handling Parliament work*
Effective Date of the Norm --
Norm Definition --
Detailed Guidelines for the Norm --

* -Manual is available at Ministry of Parliamentary Affairs web site http://www.mpa.nic.in

Raj Bhasha Division

Support-Group-IV
Norms Title Official Language Act, OL Rules, Annual Programme and orders issued by DOL from time to time
Effective Date of the Norm OL Act, 1963, OL Rules 1976
Norm Definition -
Detailed Guidelines for the Norm -

Office Automation Cell

Support-Group-IV
Norm Title Daily Complaints Monitoring
Effective Date of the Norm -
Norm Definition -
Detailed Guidelines for the Norm -

 

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